7 Best AI Email Assistants to Achieve Inbox Zero (Every Day)

Best AI email assistant

The email is broken. We all know it, but we keep using it like nothing’s wrong.

Most of us spend hours each week just managing our inboxes. We create elaborate folder systems, use countless flags and labels, and still end up drowning in messages.

Here’s a crazy idea:

What if your email could manage itself?

That’s where AI email assistants come in. They’re not just another band-aid solution. They’re a complete reimagining of how email should work.

These tools can:

  • sort your emails
  • draft responses
  • schedule meetings
  • and even predict which messages you’ll want to read first.

In this article, we’re going to look at the 7 best AI email management tools out there. These aren’t just tools I’ve read about. I’ve used them, tested them, and pushed them to their limits.

So, are you ready to stop being email’s punching bag?

Good.

Your email is about to get a lot less shitty.

How I picked the best AI email assistants

I started with a simple question: What makes email suck?

It’s not just one thing. It’s the constant interruptions, the time wasted on repetitive tasks, the struggle to write clearly, and the fear of missing something important.

Each problem needed its own solution. That’s why I ended up with seven tools.

Here’s what I looked for:

  1. Real AI, not just clever marketing. I wanted tools that actually learn and adapt, not just pre-programmed responses.
  2. Seamless integration. The best tool is the one you’ll actually use. If it doesn’t play nice with your existing setup, it’s useless.
  3. Specific problem-solving. Each tool had to tackle a distinct email pain point. No overlap, no redundancy.
  4. Proven track record. I favored tools with a history of consistent updates and a responsive team behind them.
  5. User-friendly design. Powerful features mean nothing if you need a Ph.D. to use them.
  6. Privacy-conscious. Your emails are your business. I picked tools that respect that.
  7. Scalability. Good for a single member, and great for a team.

Now, you might wonder why I didn’t just pick the seven tools with the highest ratings or the most features.

Think of it like a well-balanced diet. You don’t just eat your favorite food for every meal. You need a variety of nutrients.

These seven tools provide a balanced digital diet for your email health.

The Best AI Email Assistants

Software nameBest forStandout features
SaneBoxInbox organizationAI-powered email sorting, Do Not Disturb mode
GrammarlyImproving communicationReal-time writing suggestions, Tone adjustments
BoomerangEmail schedulingSend later, Recurring emails, Inbox Pause
GmeliusTeam collaborationShared inboxes, Kanban boards, Email tracking
Clean EmailInbox declutteringBulk actions, Auto Clean rules, Unsubscriber
LavenderSales outreachAI writing coach, Personalization assistant
Text BlazeText expansionCustom shortcuts, Dynamic templates, AI assistance

1. SaneBox

SaneBox

Pros

  • SaneBox’s machine learning improves over time, reducing the need for manual email sorting and potentially saving hours each week.
  • Works with existing email services, eliminating the need to switch providers or learn a new email interface.
  • Allows for personalized email management.
  • Features like Do Not Disturb and SaneBlackHole effectively minimize interruptions.
  • Accessible across devices, ensuring consistent email organization regardless of how you access your emails.

Cons

  • Requires an investment of time to properly configure and train the AI.
  • Despite its learning capabilities, there’s always a risk of critical emails being incorrectly sorted, especially in the beginning.
  • Those who prefer granular control over every aspect of their email management might find the AI’s decision-making process opaque.
  • While SaneBox emphasizes security, some may be uncomfortable with an AI analyzing their email patterns and content.


SaneBox is an AI-powered email management tool that automatically sorts your incoming messages, prioritizing important emails and filtering out distractions.

SaneBox doesn’t ask you to change how you use email. Instead, it learns from your behavior and adapts.

When you first set up SaneBox, it analyzes your email history. It looks at who you interact with most, which emails you open quickly, and which ones you ignore.

Based on this analysis, SaneBox starts sorting your incoming mail. Important emails stay in your inbox. Everything else gets moved to a separate folder.

SaneBox Folders

But SaneBox isn’t static. If it makes a mistake, you can simply move an email to the correct folder. The AI learns from this and adjusts its behavior.

This learning ability is what sets SaneBox apart from basic email filters. It gets smarter over time, continually improving its accuracy.

Now, let’s talk about some key features:

SaneBox Digest is like a daily summary of your less important emails.


Instead of cluttering your inbox, these emails are collected and presented in a single, easy-to-scan list. You can quickly process these emails without them ever touching your main inbox.

Do Not Disturb is for those times when you need to focus.


Turn it on, and all new emails are automatically diverted to a separate folder. You can set specific times for this feature to activate, ensuring uninterrupted work periods.

Reminders are SaneBox’s solution to forgotten follow-ups.


When sending an email, you can set a reminder by adding a specific email address to the CC field. If you don’t get a reply within the specified time, SaneBox brings the email back to your attention.

Similarly, SaneBlackHole is for those persistent senders who aren’t quite spam, but whose emails you never want to see again.

@SaneBlackHole

Move an email to this folder, and all future emails from that sender are automatically deleted.

The time-saving potential is significant. SaneBox claims to save users over 100 hours per year.

Even if that’s an optimistic estimate, saving even half that time would be a major productivity boost for most people.

Features

  • AI-Powered Email Sorting: Automatically categorizes incoming emails based on importance, keeping your inbox clutter-free.
  • SaneBox Digest: Provides a summary of less important emails, allowing you to process them efficiently without cluttering your main inbox.
  • Do Not Disturb Mode: Temporarily diverts all incoming emails to a separate folder during specified time periods, enabling uninterrupted focus.
  • Smart Reminders: Automatically brings unanswered emails back to your attention after a specified time, ensuring important follow-ups aren’t forgotten.
  • SaneBlackHole: Permanently removes unwanted emails from specific senders, eliminating recurring distractions with a single action.
  • Customizable Smart Folders: Creates and manages folders that learn from your email habits, automatically organizing your messages for easy access.
  • SaneAttachments: Moves email attachments to your preferred cloud storage service, freeing up space in your email account.
  • Email Deep Clean: Scans your email history to identify and help remove old, unnecessary emails.
  • SaneConnect: Leverages your company’s email network to identify the strongest connections with other businesses, enhancing professional networking.

Platform availability

  • Web app.
  • Email add-on.
  • Mobile app: iOS (iPhone and iPad).

Pricing

SaneBox pricing

SaneBox offers a 14-day free trial.

The main plans are:

  1. Snack Plan: $3.49/month: Ideal for light email users. Covers 1 email account. Includes 2 features of your choice.
  2. Lunch Plan: $5.99/month: Suitable for moderate email users. Covers 2 email accounts. Includes 6 features for each account.
  3. Dinner Plan: $16.99/month: Designed for heavy email users or small teams. Covers 4 email accounts. Includes all features for each account.

For those looking for a budget option, SaneBox offers an “Appetizer” Plan at just $12/year (equivalent to 3 cents a day). This plan covers 1 email account and includes 1 feature of your choice.

SIDENOTE: SaneBox offers an extra 25% discount for educational, non-profit, and government agencies.

*SaneBox is offering Dhruvir Zala readers a flat $15 discount on all paid plans.

FURTHER READING: SaneBox Review: Reach Inbox Zero Without Trying

2. Grammarly

Grammarly

Pros

  • AI adapts to personal writing style, offering increasingly tailored suggestions over time.
  • Cross-platform functionality ensures consistent writing quality across all digital communication.
  • Real-time suggestions act as a continuous learning tool, improving writing skills organically.
  • Tone detection and adjustment features help navigate complex social dynamics in written communication.
  • Comprehensive error-checking goes beyond basic spell-checking, catching context-dependent mistakes.
  • Full-sentence rewrites can quickly improve clarity in complex or technical writing.

Cons

  • Over-reliance may potentially hinder the development of innate writing skills, especially for students.
  • AI suggestions occasionally misinterpret context, requiring careful user review.
  • Privacy concerns arise from AI analysis of potentially sensitive written content.
  • The Autocorrect feature can sometimes introduce errors if not carefully monitored.
  • Style suggestions may occasionally conflict with specific industry or academic writing norms.


Grammarly is an AI-powered writing assistant that helps you communicate more effectively across all your digital platforms.

Most people think they’re decent writers. They’re wrong.

It’s not their fault. We’re rarely taught how to write well in the digital age. School teaches us essays and reports, but not emails, Slack messages, or tweets.

That’s where Grammarly comes in.

It’s not just about fixing typos (though it does that too). It’s about making your writing clearer, more engaging, and more effective.

Here’s what makes Grammarly different:

  1. It works everywhere. Your Gmail, your Word docs, your LinkedIn posts. Wherever you write, Grammarly is there.
  2. It understands context. Writing an email to your boss is different from texting a friend. Grammarly gets that.
  3. It rewrites entire sentences. Struggling to phrase something? Grammarly can rewrite it for you, maintaining your intended meaning.
  4. It adjusts your tone. Too formal? Too casual? Grammarly helps you hit the right note.
  5. It learns your style. The more you use it, the better it gets at sounding like you.

Every suggestion comes with an explanation. Over time, you start to internalize these lessons. Your writing improves, even when Grammarly isn’t there.

Clear communication is a superpower in today’s world. How many meetings have you sat through that could have been a well-written email?

Grammarly helps you write that email. It helps you get your point across, the first time.

Features

Grammarly editing interface
  • AI-Powered Writing Assistant: Get personalized suggestions to improve your writing based on context and audience.
  • Cross-Platform Functionality: Use Grammarly seamlessly across 500,000+ websites and apps, including email, documents, and social media.
  • Real-Time Error Correction: Catch and fix spelling, grammar, and punctuation mistakes as you type.
  • Full-Sentence Rewrites: Transform entire sentences with a click, improving clarity and impact.
  • Tone Adjustments: Adapt your writing’s tone from formal to friendly, ensuring your message lands as intended.
  • Vocabulary Enhancement: Receive suggestions for more impactful and diverse word choices.
  • Fluency Assistance: Get help writing fluently in English, even if it’s not your first language.
  • Performance Stats: Track your writing performance and improvement over time with detailed reports.

Platform Availability

  • Web app.
  • Mobile app: Android and iOS (iPhone and iPad).
  • Desktop app: Mac and Windows.
  • Browser extensions: Google Chrome, Mozilla Firefox, Microsoft Edge and Safari (available on iOS devices as well).
  • Other: Microsoft Office Suite (Word, Outlook, PowerPoint, Teams).

Pricing

Grammarly pricing

Grammarly offers a forever-free plan with basic writing suggestions, spelling, and grammar checks.

The Pro plan costs $12/month (billed annually) or $30/month (billed monthly). It includes everything in Free, plus advanced suggestions, tone adjustments, full-sentence rewrites, and plagiarism detection.

Grammarly offers a 7-day free trial for its Premium plan.

3. Boomerang for Gmail

Boomerang for Gmail

Pros

  • Seamless integration with Gmail’s interface minimizes the learning curve.
  • Robust meeting scheduling features reduce back-and-forth emails significantly.
  • AI-powered writing assistant provides actionable advice to improve email effectiveness.
  • The Inbox Pause feature allows for unprecedented control over incoming email flow.
  • Customizable recurring email feature automates repetitive communication tasks.
  • Read receipts and click tracking provide valuable insights without appearing intrusive.

Cons

  • The free plan’s limited message credits may frustrate heavy email users.
  • Some advanced features like Salesforce integration are only available in higher-priced tiers.
  • The multitude of features might overwhelm users who prefer simpler email interfaces.
  • Inbox Pause could cause missed urgent emails if not configured carefully.


Boomerang for Gmail is an email productivity tool that integrates directly with your Gmail account to help you manage your inbox more effectively.

Let’s start with scheduling.

Ever had a great idea at midnight but didn’t want to send the email until morning?

Boomerang lets you write now and send it later.

Boomerang's write now send later feature

Boomerang also tackles the endless back-and-forth of setting up meetings. You can share your availability or suggest specific times right from your email.

Boomerang for Gmail's meeting scheduling feature

Your recipient clicks, and the meeting is set. No more, “How about Tuesday at 2? No? Okay, how about Wednesday at 3?”

Now, let’s talk about follow-ups.

We all have good intentions. We say we’ll circle back in a week. But we forget. Or we remember, but now it feels awkward because it’s been three weeks.

Boomerang solves this with automatic reminders. Set it once, and forget about it until you need to remember.

Boomerang for Gmail Reminder feature

But what if you’re waiting for a response?

Boomerang’s read receipts and click tracking tell you if your email was opened or if links were clicked.

Sometimes, though, the problem isn’t sending or receiving. It’s the constant interruption. Every new email pulls you out of your work.

Boomerang’s Inbox Pause feature stops new emails from arriving until you’re ready. It’s similar to SaneBox’s SaneBlackHole folder feature.

When you are ready to write, Boomerang’s Respondable feature acts like an AI writing coach. It analyzes your email in real time, predicting how likely you are to get a response.

Boomerang Respondable feature

All these features work on your phone too. The Boomerang mobile app brings these tools to your pocket.

Features

Inbox Pause by Boomerang
  • Email Scheduling: Write emails now and send them later at the perfect time you choose.
  • Meeting Scheduler: Share your availability or suggest specific times directly from your email.
  • Automatic Follow-up Reminders: Set reminders to follow up on sent emails if you don’t receive a response within a specified time.
  • Read Receipts and Click Tracking: Know when your emails are opened and links are clicked, helping you time your follow-ups effectively.
  • Inbox Pause: Temporarily stop new emails from arriving in your inbox, allowing for focused work sessions without distractions.
  • Respondable AI Writing Assistant: Get real-time analysis and suggestions to improve your email’s likelihood of receiving a response.
  • CRM Integration: Sync your email activities with popular CRM platforms for seamless workflow management.

Platform Availability

  • Extensions: Chrome extension (Gmail addon).
  • Mobile app: Android and iOS (iPhone and iPad).

Pricing

Boomerang for Gmail's pricing

Boomerang for Gmail offers four main plans to cater to different user needs:

  1. Basic (Free)
  • 10 message credits per month.
  • Basic scheduling and reminders.
  • Works with one Gmail account.
  1. Personal ($4.98/month when billed annually)
  • Unlimited message credits.
  • Full scheduling and reminder features.
  • Works with Gmail accounts only.
  1. Pro ($14.98/month when billed annually)
  • Everything in Personal, plus:
  • Support for G Suite accounts.
  • Advanced Inbox Pause features.
  • Recurring messages
  1. Premium ($49.98/month when billed annually)
  • Everything in Pro, plus:
  • Salesforce/CRM integration.
  • Advanced analytics.

All paid plans come with a 30-day free trial of the Professional tier. After the trial, you can choose to subscribe or continue with the free Basic plan.

SIDENOTE: Boomerang offers a 25% discount for educational institutions, non-profits, and government agencies.

4. Gmelius

Gmelius

Pros

  • Seamless integration with Gmail preserves the familiar user experience while adding powerful features.
  • Real-time collaboration on email drafts eliminates version control issues and speeds up response times.
  • Kanban boards provide visual project management directly within the email interface.
  • Automation rules significantly reduce time spent on repetitive email tasks.
  • Comprehensive analytics offer actionable insights to improve team performance and workload distribution.
  • Native integrations with popular tools like Slack and Trello reduce context-switching.

Cons

  • Initial setup and configuration can be time-consuming, especially for larger teams.
  • Some advanced features are only available in higher-priced tiers, potentially increasing costs for full functionality.
  • Automation rules, while powerful, can be complex to set up for non-technical users.
  • Analytics features may feel intrusive to some team members concerned about performance monitoring.
  • The Kanban board feature may be redundant for teams already using dedicated project management tools.


Gmelius is an AI-powered email assistant that transforms Gmail into a collaborative workspace for teams.

Email is the backbone of business communication, but it’s stuck in the past. Most teams use it like a digital post office, not the powerful collaboration tool it could be.

Gmelius changes that. It brings your team’s workflow directly into Gmail.

One of its standout features is shared inboxes. No more logging into shared accounts or dealing with messy Google Groups.

Each team member accesses shared emails from their own Gmail account. This simple change drastically reduces miscommunication and lost messages.

But Gmelius goes further.

It turns your inbox into a visual workflow with Kanban boards. Imagine dragging and dropping emails between columns like “To Do,” “In Progress,” and “Done.” It’s a game-changer for project management.

Gmelius Kanban boards inside Gmail

The real power comes from automation.

Gmelius can automatically assign emails, send follow-ups, and even create tasks based on email content.

Real-time collaboration is another key feature. Multiple team members can work on an email simultaneously, just like in Google Docs.

Gmelius also offers powerful analytics. You can track response times, workload distribution, and other key metrics.

Gmelius analytics

Features

  • Seamless Shared Inboxes: Access shared email accounts from your personal Gmail.
  • Visual Workflow with Kanban Boards: Transform your inbox into an intuitive project management tool. Drag and drop emails between customizable stages.
  • Powerful Automation Rules: Set up “if this, then that” workflows to automatically assign, label, or respond to emails based on specific criteria.
  • Real-time Email Collaboration: Work on email drafts simultaneously with your team, just like in Google Docs.
  • Comprehensive Email Analytics: Track response times, workload distribution, and other key metrics to optimize your team’s email performance.
  • Native Integration Suite: Connect Gmelius with tools like Slack, Trello, and Zapier for a seamless workflow across your entire tech stack.
  • Built-in Meeting Scheduler: Insert your availability directly into emails. Let recipients book meetings without the back-and-forth.
  • Smart Email Templates and Sequences: Create and share reusable email templates. Set up multi-stage email campaigns with conditional logic for targeted follow-ups.

Platform Availability

  • Web app.
  • Mobile app: Android and iOS.
  • Other: Gmail, Slack, and Trello add-on.

Pricing

Gmelius pricing

Gmelius offers three main pricing tiers to cater to different team sizes and needs. All plans are priced per user and billed annually.

  1. Lite: $15 per member/month ($10 per month if billed yearly)
  2. Growth: $29 per member/month ($24 per month if billed yearly)
  3. Pro: $45 per member/month ($36 per month if billed yearly)

Gmelius offers a 7-day free trial on the Lite and the Growth plan.

5. Clean Email

Clean Email

Pros

  • Smart Folders provide instant organization without manual sorting.
  • The Unsubscriber feature simplifies managing newsletter overload.
  • Auto Clean rules reduce ongoing maintenance of inbox organization.
  • The Screener effectively filters out potential spam and unwanted emails.
  • The privacy-focused approach only analyzes headers, not email content.

Cons

  • May occasionally categorize important emails incorrectly in Smart Folders.
  • The Screener might block some wanted emails from new contacts.


Clean Email organizes and automates email workflows to combat inbox overload.

“Just spend an hour a day organizing your inbox.” Great. As if we all have a spare hour lying around.

Clean Email tackles this problem head-on. It doesn’t just give you a better shovel to dig through your emails. It reshapes the entire landscape.

The core of Clean Email is its Smart Folders feature.

Clean Email Smart Folders

“Here are all your old newsletters.”

“These are notifications from social media.”

“These emails are from your team.”

Suddenly, you’re not staring at a mass of unrelated messages. You’re looking for organized, actionable information.

But Smart Folders are just the start. Clean Email’s real power comes from what you can do with these groups.

Bulk Actions: Act on hundreds or thousands of emails at once. Delete, archive, move, label—all with a single click.

Unsubscriber: Spot all your subscriptions in one place. Unsubscribe from the ones you never read. Keep the ones you love. Pause the ones you’re not sure about.

Clean Email Unsubscriber feature

Auto Clean: This is where things get interesting. Set up rules once, and Clean Email applies them automatically to new emails. It’s like teaching your inbox to clean itself.

Screener: It blocks emails from unknown senders until you decide what to do with them.

Now, I know what you’re thinking. “Sounds great, but what about privacy?”

Clean Email has thought of that. They don’t keep your data. They don’t sell it. They don’t even download your full emails—just the headers, exactly like SaneBox.

And they use OAuth2, so you can revoke access anytime.

Features

Clean Email interface
  • Smart Folders: Automatically organize your emails into logical groups, making it easy to review and manage large numbers of emails at once.
  • Bulk Actions: Apply actions like delete, archive, move, or label to hundreds or thousands of emails simultaneously with a single click.
  • Unsubscriber: View and manage all your subscriptions in one place. Unsubscribe, pause or keep newsletters with ease.
  • Auto Clean: Set up rules that automatically organize, delete, or archive incoming emails based on your preferences.
  • Screener: Acts as a gatekeeper for your inbox, blocking emails from unknown senders until you decide how to handle them.
  • Keep Newest: Automatically deletes older emails as new ones arrive, maintaining an updated inbox without manual effort.
  • Read Later: Move newsletters to a dedicated folder for later reading, keeping your main inbox clutter-free.
  • Advanced Auto Clean Rules: Create complex rules based on sender, domain, age, and more to automate your email management.

Platform Availability

  • Web app.
  • Mobile app: Android and iOS (iPhone and iPad).
  • All major email providers.

Pricing

Clean Email pricing

Clean Email offers a straightforward pricing structure. They start with a 14-day free trial.

After the trial period, Clean Email provides both monthly and annual subscription options. The monthly plan is priced at $9.99 per month for a single account.

For users looking to save, the annual plan comes in at $29.99 per year, which breaks down to just $2.49 per month—a significant 75% discount compared to the monthly option.

SIDENOTE: Clean Email also offers special discounts for educational institutions, non-profits, and government agencies.

6. Lavender

Lavender

Pros

  • Instant personalization feature saves time on prospect research, allowing for more efficient outreach.
  • The email scoring system offers concrete metrics for improvement, helping you refine your approach.
  • Mobile optimization addresses the often-overlooked issue of email readability on smartphones.
  • Integration with multiple platforms reduces context-switching, streamlining the sales process.

Cons

  • Email scoring systems might encourage formulaic writing if you focus too much on achieving high scores.
  • Dashboard’s wealth of data could lead to analysis paralysis for some.
  • Integration with multiple platforms may raise data privacy concerns for security-conscious organizations.


Lavender is an AI-powered email assistant that transforms how salespeople write, optimize, and learn from their emails.

Lavender Frameworks feature

Lavender’s AI analyzes your emails in real time. It assesses tone, length, personalization, and dozens of other factors that influence reply rates.

The result?

A score out of 100. Aim for 90+, and you’re in the reply zone.

Real-time writing suggestions in Lavender

But analysis alone isn’t enough. Lavender brings prospect research directly into your inbox.

This leads us to the AI writing assistant.

Unlike the generic AI we discussed with Grammarly, Lavender’s AI is sales-focused.

You provide the key points, and it crafts a draft tailored to your prospect. Then the coach steps in, fine-tuning for maximum impact.


Remember how we talked about SaneBox’s focus on reducing inbox clutter?

Lavender takes a different approach to sales emails. It doesn’t want your emails buried. It wants them read and answered.

That’s why it includes a mobile optimization feature. With 81% of emails now read on mobile, this isn’t just nice to have. It’s essential.

The real game-changer is Lavender’s dashboard.

It shows you where you’re strong, where you’re weak, and most importantly, how to get better.

For sales managers, it’s even more powerful. It highlights which team members need help and exactly what kind of help they need.

Lavender integrates with virtually every major email and sales platform. Gmail, Outlook, Salesforce, HubSpot—if you use it to communicate with prospects, Lavender probably works with it.

Features

  • AI Email Coach: Real-time guidance as you write, offering suggestions to improve your email’s effectiveness.
  • Instant Personalization: Brings recipient research directly into your inbox, providing news, insights, and personality data for tailored outreach.
  • Email Analysis and Scoring: Evaluate your email on multiple factors, providing a score out of 100 to gauge its potential for success.
  • AI Writing Assistant: Generates email drafts based on your input, then optimizes and personalizes the content.
  • Mobile Optimization: Ensures your emails are easily readable on mobile devices, where 81% of emails are now read.
  • Performance Dashboard: Offers detailed analytics on your email performance, highlighting areas for improvement.
  • Team Analytics: Provides managers with insights into team performance and individual coaching needs.
  • Lavender Anywhere: Chrome extension that brings Lavender’s capabilities to any web-based email composition.

Platform Availability

  • Extension: Chrome.
  • Web app.

Pricing

Lavender pricing

Lavender offers a free plan that lets you analyze and personalize 5 emails/month.

Then there are two paid plan options:

  1. Starter Plan at $29/month (unlimited emails and personalization, AI recommendations, mobile optimization)
  2. Individual Pro Plan at $49/month (everything in Starter, plus integrations and priority support)

All paid plans come with a 7-day free trial.

SIDENOTE: Students, job seekers, and bootstrapped entrepreneurs can use Lavender for free. Learn more.

7. Text Blaze

Text Blaze

Pros

  • Customizable shortcuts allow for personalized workflow optimization.
  • Dynamic templates with forms and formulas enable complex, automated responses.
  • Team collaboration features to ensure consistent communication across organizations.
  • AI writing assistance enhances content quality without replacing human input.
  • A gentle learning curve allows for immediate productivity gains with room for advanced use.

Cons

  • Currently limited to Chrome browser, potentially inconvenient for those using other browsers.
  • The initial time investment required to set up effective templates and shortcuts.
  • Cloud-based storage of snippets may raise privacy concerns for sensitive information.
  • Risk of over-reliance on templates, potentially leading to less personalized communication.
  • May not integrate smoothly with all web applications, limiting its universality.


Text Blaze is a Chrome extension that automates repetitive typing tasks. It is one of the very few software I use almost every single day.

Most people don’t realize how much time they waste retyping the same information. It’s not just emails. It’s form responses, customer service replies, code snippets, and countless other digital interactions.

Text Blaze challenges this status quo.

It lets you create shortcuts for frequently used text. But that’s just the beginning.

Text Blaze interface

These shortcuts, or “snippets” as Text Blaze calls them, can be simple phrases or complex templates.

They can include dynamic forms, pulling in current dates, or custom fields. They can even perform calculations on the fly.

Think about the last time you had to send out a series of personalized emails. How long did it take?

With Text Blaze, you could create a template, fill in a few custom fields, and send dozens of personalized messages in minutes.

Text Blaze works everywhere in Chrome. Gmail, Google Docs, Salesforce, LinkedIn—anywhere you type, Text Blaze is there.


What’s more?

Text Blaze includes AI-powered writing assistance. You can generate ideas, improve clarity, or adjust tone—all within your existing workflow.

Text Blaze does one thing—text expansion and automation—and does it exceptionally well.

The best tools often become invisible.

You don’t think about your keyboard when you type. Text Blaze aspires to that level of seamless integration.

Features

Text Blaze AI Write feature
  • Smart Text Expansion: Create custom shortcuts for frequently used text, from simple phrases to complex paragraphs.
  • Dynamic Templates: Build templates with fillable forms and dynamic formulas, automatically updating information like dates or calculations.
  • AI-Powered Writing Assistance: Generate ideas, improve clarity, or adjust tone with built-in AI writing tools.
  • Team Collaboration: Share snippets and templates with your team, ensuring consistent communication across your organization.
  • Chrome Integration: Access Text Blaze anywhere you type in Chrome, making it a universal tool for all your online activities.

Platform Availability

  • Desktop app: Windows and Mac.
  • Extension: Chrome.

Pricing

Text Blaze pricing

Text Blaze offers a forever-free plan that includes basic features like limited snippets and snippet sharing. It’s a great way to test Text Blaze’s core functionality.

Then there is a Pro plan and a Business plan with the Pro plan costing $2.99/month (billed yearly) or $3.49/month (billed monthly).

It unlocks full access to forms, images, and tables in snippets.

Finally, they also offer a Business Plan at $6.99/user/month (billed yearly) or $8.39/user/month (billed monthly).

It offers unlimited snippet-sharing and collaboration features. It even includes centralized user management and org-wide analytics.

Exclusive offer for Dhruvir Zala readers: Get 1 month of Text Blaze Pro absolutely free! Click the button above or use our special link to claim your complimentary trial today.

Price Comparison

AssistantFree PlanLowest Paid Plan (monthly billing)Highest Paid Plan (monthly billing)
SaneBox❌ (14-day trial)$1/month (Approx.)$16.99/month
Grammarly✅ (7-day trial)$12/month$30/month
Boomerang✅ (30-day trial)$4.98/month$49.98/month
Gmelius❌ (7-day trial)$15/month$45/month
Clean Email❌ (14-day trial)$9.99/month$29.99/year
Lavender✅ (7-day trial)$29/month$49/month
Text Blaze✅ (30-day trial)$3.49/month$8.39/month

The Journey Beyond Inbox Zero

So, where does this leave us?

We’ve explored seven AI email assistants, each with its own strengths.

Here’s a quick rundown:

  • SaneBox learns your preferences.
  • Grammarly polishes your writing.
  • Boomerang gives you control over timing.
  • Gmelius turns your inbox into a collaborative workspace.
  • Clean Email declutters ruthlessly.
  • Lavender supercharges your sales emails.
  • Text Blaze automates repetitive typing.

AI email assistants aren’t magic. They won’t fix a broken workflow or unclear communication. What they will do is amplify your efforts. They’ll take your good habits and make them great.

They’ll catch your mistakes before they happen. They’ll free up your mental energy for what really matters.

So, what now?

Pick one. Just one. The one that speaks most directly to your biggest email pain point. Sign up for a free trial. Spend some time setting it up.

Then use it. Religiously. For a week.

I promise you’ll see a difference.

And if you don’t?

Try another. The beauty of these tools is their flexibility. What works for your colleague might not work for you.

That’s okay. Find your fit.

Don’t be the last dinosaur staring up at the meteor. Be the clever mammal who adapts and thrives.

DISCLOSURE: Some links in this blog post may be affiliate links. This means that if you make a purchase or sign up for a service through these links, I may earn a small commission. However, I want to assure you that this does not affect the price you pay. I only recommend products and services that I genuinely believe in. Learn more.

Dhruvir Zala

Article by
Dhruvir Zala

I started this blog to provide brutally honest reviews of useful Generative AI tools and business productivity software. My objective is to help individuals and businesses choose exceptional products.

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